ࡱ> c @0bjbjzz 8~]\~]\'R 00000DDD8|D_"#|~$=_?_?_?_?_?_?_ardZ?_0>%>%>%?_004T_)))>%00=_)>%=_))iUX}ZS1i;P&W,)_j_0_Wdl&LdX}Z}Zd0![>%>%)>%>%>%>%>%?_?_)>%>%>%_>%>%>%>%d>%>%>%>%>%>%>%>%>% > : 4 Contract for the Upgrading of MIS System at PMO Building 2, Port of Cagayan de Oro TERMS OF REFERENCE This Terms of Reference (TOR) sets out the guidelines for the procurement including the technical specifications of the above-stated goods. A. BACKGROUND Under P.D 857, as amended, Թis tasked to undertake the planning, development, financing, construction, management and operation of ports throughout the country. At the core of its business processes is the Management Information System (MIS) called PROMPT Port Operations Management System (POMS) which processes cargo and vessel transactions and generates statistical data to aid in Managements decision making processes. Meantime, the Accounting and Financial Management System (AFMS) and Front-end Invoicing and Receipting System (FIRST) powered by Oracle handles the financial transactions and fiscal reporting of PPA. Both MIS applications are vital soft resources needed by the PMO to carry on its day-to-day operations. Along with the expansion of the port and the continual implementation of the ISPS Code, QMS-VEC and PSHEMS, the PMO Management decided to transfer the Administrative Offices of the PMO to the former Port District Office of Northern Mindanao (PDO-NM), now called PMO Building 2 in order to dedicate the Col. E.S. Baclig Jr. Admin Bldg. (now referred to as PMO Bldg 1) for operational matters so as to provide more working space and enhance comfort and convenience of customers while transacting business at the port. Now with two (2) geographically separate offices (about 500 meters apart), there is a need to connect the two (2) offices in order to ensure continuity of operations and maximize the benefits of the MIS. B. OBJECTIVE To interconnect the two (2) PMO Offices via fiber-optic technology and ensure continuity of operations. C. ITEM SPECIFICATIONS Lot No.ItemTechnical DescriptionUnitQty.1 Installation of Fiber Backbone Linking PMO Bldg. 1 and 2 (includes supply, delivery, chipping works, installation and configuration of Fiber Backbone complete with accessories) Materials: FOC Cable 8C FOC Panel 12 Port FOC Connector SC FOC Patch Cord Wall Mounted Rack 1.5 EMT Pipe 1.5 EMT Coupling 1.5 PVC Pipe 1.5 PVC Elbow 2 U-bolt 1.5 PVC Connector w/ Locknut 1.5 EMT Connector 1.5 U-Bolt 1.5 Anchor Bolt Nut Washer Pole Clamp 3 Bolt Clamp NEMA 3R Box 8x8x4 NEMA 3R Box 6x6x4 Full treaded bar 1.5 Polythelyne Pipe Slotted bar Turn Buckle Guy Clip Tox #6 and Screw #6 Holesaw GI Wire Hawsaw Blade 24-Port UTP 10/100/1000Mbs w/ 4-port Gigabit SFP Smart L3 Gigabit Switches Gigabit Media Converter w/Tranceiver Fiber Patch Cord 500W Servo AVR UPS 1KVA Lot Meter Sets Pcs pcs units length pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs length meters length pcs pcs pcs pcs kls pcs units sets units pcs units units 1 1,000 2 8 2 2 225 225 25 4 60 10 100 600 50 70 70 6 6 5 45 5 70 30 3 50 650 5 10 10 2 1 2 2 2 2 2Installation of Wiring System at levels 1, 2 & 3 at Bldg 2 (includes installation of wiring system at Levels 1, 2 & 3 at Bldg 2, complete with accessories, and commissioning) Materials: UTP Cable CAT6 Patch Panel 24 Port Outlets and Switches Face Plate Patch Cord 2 meters Patch Cord 3 meters Data Cabinet PVC Pipe 3/4" x 3m PVC Pipe 1" x 3m PVC Pipe 1.5" x 3m PVC Pipe 2" x 3m PVC 2" x 2" Moulding PVC Adapter 3/4" PVC Adapter 1" PVC Adapter 1.5" PVC Adapter 2" Square box 4" x 11/16" (Metal) Pullbox 8 Pullbox 6 U-bolt 3/4" U-bolt 1" U-bolt 1.5" U-bolt 2" Tux # 6 Metal Screw #6 Nut Washer Tux #8 Metal Screw # 8 Flexible connector Metal Flexible Anchor Bolt PVC Solvent Pull Treaded Bar Slotted Bar  Lot rolls sets pcs pcs pcs pcs unit length length length length length pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs pcs mtrs pcs cans length length 1 15 3 97 97 72 72 1 20 35 60 45 150 10 25 10 12 45 4 10 45 65 80 65 500 500 300 300 200 200 13 15 100 5 20 10 D.PROJECT SITES The said goods should be delivered and installed at the PMO Bldg. 1 and 2, Port Area, Macabalan, Cagayan de Oro City. E. APPROVED BUDGET OF THE CONTRACT The Approved Budget for the Contract (ABC) is ONE MILLION FIVE HUNDRED THOUSAND PESOS (Php 1,500,000.00) in Philippine Currency inclusive of 12% VAT. Bids proposed submitted higher than the ABC shall automatically be rejected. F. SCOPE OF WORK Mobilization of manpower, materials, tools, equipment and technical supervisions. Chipping, trenching and other cabling related works along the designated line/path from the MIS Room of PMO Building 1 traversing the port perimeter walls up to the MIS Room of PMO Building 2. Supply, delivery, installation and configuration of brand new fiber optic backbone complete with accessories. Supply, delivery, installation and commissioning of in-house network wiring system complete with accessories at Levels 1, 2 & 3 of PMO Buidling 2. Configuration and Testing of entire MIS network before final acceptance. Installation of appropriate safety measures at the project site. Provision of warranties: One (1) year warranty from receipt of the Certificate of Acceptance. Conduct of at least three (3) days training for the end-user operator for operating and preventive maintenance procedures. H. QUALIFICATION OF PROSPECTIVE BIDDERS In accordance with Sec. 23.5.1 of the Revised IRR of RA 9184, and the ISO 9001:2008 and PSHEMS Standards currently implemented in this Port, the prospective bidder must possess the following minimum qualifications to be eligible to participate in this public bidding, to wit: (a) Duly licensed Filipino citizens/sole proprietorships; (b) Partnerships duly organized under the laws of the Philippines, sixty percent (60%) of the interest belongs to citizens of the Philippines; (c) Corporations duly organized under the laws of the Philippines, sixty percent (60%) of the outstanding capital stock belongs to citizens of the Philippines; (d) Cooperatives duly organized under the laws of the Philippines, sixty percent (60%) of the interest belongs to citizens of the Philippines; and (e) Citizens or organizations of a country the laws or regulations of which grant similar rights or privileges to Filipino citizens, pursuant to RA 5183 and subject to Commonwealth Act 138. (f) Supplier/contractor must have at least five (5) years experience in the IT industry. (g) Supplier/contractor must have employed at least one (1) duly-licensed Electronics & Communications Engineer (ECE) and two (2) TESDA-certified IT professionals. I. TERMS AND CONDITIONS 1.Prospective bidders must undertake the entire scope of work cited above within sixty (60) calendar days upon receipt of the Notice to Proceed. There shall be only one (1) bid for each participating bidder. No bidder is allowed to submit more than one bid. Otherwise, the bidder shall be disqualified; 2.Bids submitted after the prescribed deadline on 23 October 2017 at 1:30PM, shall no longer be accepted and considered automatically disqualified; 3.The Bid Tender/Financial Bid submitted by the bidders shall be inclusive of the 12% Value Added Tax (VAT). However, the VAT and other applicable taxes should be clearly and separately indicated and/or itemized in the bidders financial proposal; 4.Bidders shall submit their respective bids following the prescribed Bidding Forms, and shall comply with the requirements on sealing and marking of bids. Bidders are encouraged to avoid any erasures/modifications on the bid form, otherwise, the said portion shall be duly signed or initialed by the authorized representative of the prospective bidder; 5.Submitted bids that are not in the prescribed form and/or unsigned shall be considered patently insufficient, and shall be automatically declared non-complying/disqualified. 6.All prospective bidders are required to submit a bid security in the form and amount prescribed under the revised Implementing Rules and Regulations of RA 9184. 7.Bidders maybe allowed to withdraw his tender documents before the opening of bids, and the same shall be returned to the bidders unopened. However, no bidder shall be allowed to withdraw his/her offer once and/or after the opening of bids has been conducted or concluded; 8. The bid security shall be returned to the non-winning bidders immediately after the winning bidder has been duly determined and the contract has been awarded, and upon the submission of a letter request for the return of the bid security; 9. The award shall be given to the lowest/single calculated and responsive bid as determined and evaluated by the BAC-PG, and whose bid price is not higher than the ABC; 10. Should there be two or more bidders who submitted the same bid price, BAC-PG shall break the tie in accordance with mechanics provided for under the Government Procurement Policy Board Circular No. 06-2005 dated 05 August 2005; 11. The winning bidder shall not assign or sub-contract or transfer its rights and interest under this contract to any third person, nor shall the same be honored by PPA. 12. All incidental expenses shall be borne solely by the winning bidder; 13. Թreserves the right to reject any or all bids, to waive any defect in the bids received and to accept such bid which is most advantageous to the Authority. Recommending Approval: BIDS AND AWARDS COMMITTEE FOR PROCUREMENT OF GOODS: (Original Signed) (Original Signed) LEMUEL IAN T. MORALDA MARIA CHONA R. FABIA Vice- Chairperson Member (Original Signed) (Original Signed) EUTEMIO B. TUMANDA RYAN P. NALZARO MemberMember (Original Signed) RUBY MARIA O. GUMAPON Chairperson Approved by: (Original Signed) ISIDRO V. BUTASLAC, JR. 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