ࡱ> rtq_ <,bjbj ;NjA\jA\#t  8L<A(jTT(|||'''''''$)a,N''||H'\\\F||'\'\\%hD&|@ PO ^p%'(0A(%,h, D&,D&h\''\A(, > F:  TERMS OF REFERENCE FOR THE OUTSOURCING OF TEMPORARY SUPPORT PERSONNEL FOR PROJECTS, AND ALL OTHER ACTIVITIES TO BE UNDERTAKEN BY THE PORT MANAGEMENT OFFICE SOCSARGEN OF THE PHILIPPINE PORTS AUTHORITY FOR APRIL 01, 2016 TO MARCH 31, 2017 INTRODUCTION In view of the implementation of the Rationalization Plan pursuant to EO 366 and to streamline functions and operations in the government corporate sector, there is a need to maintain status quo of the current manpower requirements. In the case of the Philippine Ports Authority (PPA), the development, design, and implementation of port infrastructure construction projects, and the nationwide roll-out of the computerized port management system, including other similar port maintenance activities will require substantial manpower augmentation which cannot be provided by existing positions in the Թpersonnel plantilla. It is in this light that Թseeks to enter into an outsourcing agreement with private manpower service provider agencies for the supply and provision of competent Temporary Support Personnel (TSP) required by the Port Management Office SOCSARGEN (PMO-SOCSARGEN) thru competitive bidding in accordance with provisions of Republic Act (RA) No.9184 and its Revised Implementing Rules and Regulations (IRR). RATIONALE The outsourcing of TSP from outside private sources under comprehensive manpower service contract will enable Թto comply strictly with Department of Budget and Management (DBM) and Civil Service Commission (CSC) guidelines and policies prohibiting the direct hiring of temporary support and technical personnel including utility workers/janitors during an extended period of time while filling up of vacant positions under Rationalization Plan is not fully completed. A valid temporary support service contract acquired through competitive public bidding conducted in accordance with provisions of R.A. No.9184 and its IRR will assure a steady supply of competent TSP to the PMO-SOCSARGEN where temporary support services augmentation and support may be required. With temporary support services requirements sourced from private Temporary Support Service Providers/Contractors, the PMO-SOCSARGEN will be free from labor and service liabilities which shall be borne by the contracted private TSP provider. OBJECTIVES Թwill be able to immediately address the urgent need for TSP which cannot be provided in the restructured Թpersonnel plantilla by engaging with the manpower services provider/contractor who shall provide the additional TSP requirements of the PMO SOCSARGEN. Թwill cease to be bound by any employer-employee relationship with the TSP to be provided by the winning bidder. The winning bidder shall be held totally responsible for the competencies and quality of work that shall be rendered by TSP. The winning bidder will be obligated to provide all the TSP required by PMO-SOCSARGEN as specified in ANNEXES A, B AND C hereof and shall further ensure that all personnel to be deployed under the contract meet the work experience and professional/technical qualifications of each position. OBLIGATIONS AND RESPONSIBILITIES A. PHILIPPINE PORTS AUTHORITY After determining the lowest calculated and most responsive bidder in the competitive bidding to be conducted for this purpose, the PMO-SOCSARGEN shall recommend the award of contract for a duration of one (1) year. The PMO-SOCSARGEN shall be obligated to pay the winning bidder the quoted Monthly Billing Rates stipulated in said contract. This is subject to existing government auditing and accounting rules and regulations, for and in consideration of the services rendered by winning bidder. The same shall be paid within ten (10) working days upon presentation of a Monthly Statement of Account with a certification that all wages and social security premiums due, including applicable taxes, have been settled. The PMO-SOCSARGEN shall be obligated to reimburse the winning bidder any amount of additional expenses incurred for the following: Necessary official travel of technical and administrative personnel; Rendition of overtime services rendered incidental to the performance of their respective duties and functions. Such travel and rendition of overtime (OT) services shall have prior Թapproval pursuant to existing Թpolicies. However, rendition of OT in excess of prescribed limits shall be allowed in exceptional and justifiable instances. The PMO-SOCSARGEN shall allocate the total amount of Eight Million Five Hundred Eight Thousand Nine Hundred Fifty Seven Pesos and Sixty Centavos Only (P8,508,957.60) as the Approved Budget for the Contract (ABC) for one (1) year to cover the payment of the services rendered by the winning bidder. The PMO-SOCSARGEN reserves the right to reject and/or re-evaluate any or all TSP recommended by the winning bidder upon commencement of the contract and during the existence of the contract whose qualifications, performance and work behavior fall below Թrequirements. B. CONTRACTOR (deliverable) Pursuant to the terms and conditions of the contract granted by PPA, the winning bidder shall provide all TSP services required, as listed in ANNEXES A and B hereof, for deployment in project sites/work stations in PMO-SOCSARGEN. The winning bidder shall provide thirty four (34) TSP and agree to increase or decrease the number of TSP to be deployed under the contract during the effectivity of the same subject to actual outsourcing requirements of PMO-SOCSARGEN and the provisions of RA 9184. In case of leave of absence of TSP, the contractor shall provide the reliever so as not to disrupt the services to be rendered to Թunless otherwise not required by PPA. The winning bidder shall guarantee that the gross pay of employees shall not be less than the amount cited as due to employees as computed indicated in the Financial Bid document. The winning bidder shall fully assume all official and legal responsibilities over all TSP that shall be provided and deployed in PMO-SOCSARGEN under the contract. The same shall exercise sole administrative control and supervision over their functions and activities and on any or all matters regarding their respective work assignments in PPA. The winning bidder shall fully guarantee the qualifications, performance and work behavior of TSP to be assigned in PMO SOCSARGEN based on the work experience and qualifications specified in ANNEXES A and B. The winning bidder shall agree to any personnel changes that Թmay require in case the TSP fall down below the set standards in terms of work performance and behavior. The TSP shall render eight (8) hours a day, five (5) days a week on a per schedule basis. If need arises and with the approval of the Port Manager, the TSP may be required to render overtime service on regular working days with a maximum of four (4) hours only or during holidays or rest days for a maximum of eight (8) hours only. Provided the total hours rendered by TSP for OT shall not exceed forty (40) hours per month, except in exceptional and justifiable instances. The payment of such overtime work shall be paid in accordance with the applicable government rules and regulations. The basic monthly salary of TSP of PMO-SOCSARGEN shall be based on DBM-Approved Salary Schedule effective June 1, 2011. Computation of daily rate shall be based on a divisor of twenty two (22) days. Remuneration of personnel shall be based on a daily rate basis as computed, multiplied by the total number of days worked in a given period and in accordance with labor laws. The policy of no work no pay shall apply. The winning bidder shall advance travelling expenses incurred during official travel outside their official station needed in the performance of their duties subject to reimbursement by Թupon submission of complete travel documents. Provided such travel shall have prior Թapproval pursuant to existing Թpolicies. The winning bidder shall provide Annual Medical check up to ensure that personnel assigned in the PMO are in good health and physically fit to work. Copies of medical results shall be furnished to PMO SOCSARGEN within thirty (30) days from commencement of the contract. The TSP deployed by the winning bidder shall not, under any circumstance, be considered organic Թpersonnel, nor will their respective deployment and assignment in PMO-SOCSARGEN establish an employee-employer relationship with Թand considered as valid services in the government. The winning bidder shall warrant that no TSP shall be assigned in the PMO who is related to any senior staff within the fourth degree of consanguinity or affinity to the appointee/designee. Prepared by: FERNANDO B. MAPALO, JR Acting Administrative Division Manager APPROVED / DISAPPROVED: LUIS A. CUISON Port Manager Date:__________________ Annexes: ANNEX A: Qualifications of Technical Support Personnel ANNEX B: List and Number of Positions with Individual Job Description and Task List ANNEX C: Contract to Provide the Necessary Manpower Support Personnel     Page  PAGE 3 of  NUMPAGES 4 PMO SOCSARGEN Outsourcing of Temporary Support Personnel CY 2016 *-HPoʸʸʦwl^SH^hv5>*CJaJhkL5>*CJaJhxhB5>*CJaJhA!d5>*CJaJhK5>*CJaJhB5>*CJaJht8hB5>*CJaJh_5>*CJaJhK5CJaJhMt5CJaJhkL5CJaJhB5CJaJhdhB5CJaJhv5CJaJhdhBCJaJhKhB5CJaJhK5CJ"aJ  | }  ! 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Segoe UIA$BCambria Math"h4Ag1{AuzA'Wp@Wp@Q20##3QHP  $PB2!xx PPAFernando Mapalo      Oh+'0PB  ( 4 @ LX`hpxPPA Normal.dotmFernando Mapalo5Microsoft Office Word@r@zv7O@p[YH@ƺ POWpG@Rs X   c.@"Arial---  2 ub    2 b  @"Arial--- &2 bTERMS OF REFERENCE       2 b  @"Arial---  2 sb  @"Arial--- )2 sbFOR THE OUTSOURCING   2 CbOF  42 bbTEMPORARY SUPPORT PERSONNEL   2 ~b  2 bFOR   2 sbPRO  :2 bJECTS, AND ALL OTHER ACTIVITIES          2 b  72 bTO BE UNDERTAKEN BY THE PORT        &2 sbMANAGEMENT OFFICE     2 b  2 $b   2 (bS  2 2 bOCSARGEN  >2 "bOF THE PHILIPPINE PORTS AUTHORITY           2 sbFOR  2 b  2 bAPRIL    2 b   2 b0 2 b1,  2 b   2 b  2 b201  2 b6  2 b  2 bTO   2 2bMARCH 31, 2017   2 b   2 b @ Arial---- @ !- ---  2 sb  --- 2 sbINTRODU  2 bCTION    2 b  ---  2 -sb    2 >sbIn view of the   2 >b  s2 >Ebimplementation of the Rationalization Plan pursuant to EO 366 and to        2 NsSbstreamline functions and operations in the government corporate sector, there is a     2 _s bneed to m  b2 _:baintain status quo of the current manpower requirements.      2 _1b    2 psb   2 s bIn the case o ;2  bf the Philippine Ports Authority     2 b  2 b(PPA)  :2 b, the development, design, and    2 sTbimplementation of port infrastructure construction projects, and the nationwide roll     2 b- 2 bout   y2 sIbof the computerized port management system, including other similar port            12 sbmaintenance activities wi   b2 :bll require substantial manpower augmentation which cannot       m2 sAbbe provided by existing positions in the Թpersonnel plantilla.   2  b    2 sb   h2 s>bIt is in this light that Թseeks to enter into an outsourcin  12 bg agreement with private     12 sbmanpower service provider      2 /b  &2 9bagencies for the s    =2 !bupply and provision of competent        42 sbTemporary Support Personnel      2 Bb  2 Kb(TSP)    +2 {brequired by the Port      2  bManagement    2 obOffice    2 b 2 b   2 s bSOCSARGEN   2 b( 2 bPMO   2 b- 2  bSOCSARGEN  2 db) thru   2 b  F2 'bcompetitive bidding in accordance with        "2 *sbprovisions of R   2 *bepublic Act (R    2 *?bA   2 *Hb)  2 *Mb  #2 *UbNo.9184 and its  2 *bRevised  +2 *bImplementing Rules an    2 *bd   &2 :sbRegulations (IRR).    2 :b    2 Ksb  --- 2 [s bRATIONALE    2 [b  ---  2 msb  @"Arial------ 2 ~b1.---  2 ~b --- (2 ~bThe outsourcing of  2 ~;bTSP  U2 ~]1bfrom outside private sources under comprehensive    b'' :2 bmanpower service contract will       @2 #benable Թto comply strictly with       b'' C2 %bDepartment of Budget and Management (       2 bDBM   2 b)  2 b  2 )band    2 NbCivil Service   b'' 2  bCommission (   2 bCSC   2 :b)  2 ?b  2 Fbguidelin D2 w&bes and policies prohibiting the direct  2 lb  2 r bhiring of  b'' Y2 4btemporary support and technical personnel including   12 butility workers/janitors   b'' F2 'bduring an extended period of time while    2 b  +2 bfilling up of vacant  #2 Cbpositions under  b'' O2 -bRationalization Plan is not fully completed.     2 b  b''  2 b  b''--- 2 b2.---  2 b --- 2 bA vali  2 bd  &2 btemporary support   P2 t.bservice contract acquired through competitive   b'' v2 Gbpublic bidding conducted in accordance with provisions of R.A. No.9184      b'' [2 '5band its IRR will assure a steady supply of competent     2 '0bTSP   2 'Mb  2 'Tbto the  2 'bPMO   2 'b- b'' 2 7 bSOCSARGEN   2 7b  2 7&bwhere   %2 7[btemporary support    2 7b  %2 7bservices augmenta   2 7l btion and   b'' /2 Hbsupport may be required.   2 H]b  b''  2 Yb  b''--- 2 jb3.---  2 jb --- 2 jbWith   %2 jbtemporary support    2 jdb  L2 jp+bservices requirements sourced from private       b'' &2 {bTemporary Support    42 {?bService Providers/Contracto    2 {brs, the  2 {#bPMO   2 {Db- 2 {I bSOCSARGEN   2 {b  b'' }2 Lbwill be free from labor and service liabilities which shall be borne by the    b'' 2  bcontracted p 2  brivate  2 4bTSP   2 Qb  2 U bprovider.  2 b  b''  2 sb  --- 2 s bOBJECTIVES     2 b  ---  2 sb  --- 2 b1.---  2 b --- e2 <bԹwill be able to immediately address the urgent need for    2 ^bTSP   2 {b  2 bwhich  b'' |2 Kbcannot be provided in the restructured Թpersonnel plantilla by engaging   b''"Systemu{bk"{F--bbaa`` ՜.+,0 hp|  V@#  TERMS OF REFERENCE INTRODUCTION OBJECTIVES!OBLIGATIONS AND RESPONSIBILITIESA. 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